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District Management Information System (DMIS)

Since quality is a major concern and is one of the objectives of Sarva Shiksha Abhiyan, community based monitoring is very important. It is also important that all schools /  AIE centers are inspected / visited and quality indicators are periodically collected, updated, verified and analyzed to achieve the objectives of SSA.

            Research, Evaluation, Monitoring and Supervision of SSA may also be known as the District Management Information System (DMIS). The scope of the District Management Information System under SSA are:-

(1)        To provide information on:

            Access, retention and quality related issues.

            Intervention-wise progress of SSA implementation.

            Schooling scenario of children in the target group.

            Progress of EGS / AIE / ECCE / IED related issues.

(2)        To provide as a Decision Support System (DSS) for implementation agencies.

(3)        To provide support and assistance in preparation of Perspective / Annual Work Plan and           Budget.

             The DMIS consists of the following specific tasks:-

1.      District Information System for Education (DISE):

The District Information System for Education (DISE) has been incorporated for provision of annual school level data. Collection of DISE was started since 2003-04. The reference date for collection of DISE data is 30^th September. It has been experienced that collection of DISE data after the end of December was inconvenient and submission of the same after the month of March will be treated as late submission by the national level. For complete coverage, consistent collection and for timely submission of DISE data, the plan proposed for the following activities detailed below:-

a)      One Day Workshop on DISE at the Cluster Resource Center for the Headmasters / Head Teacher / Secretary of the School Managing Committees.

            The BRC & CRC personnel who have been trained on 01-12-2005 will in turn train the Head of Schools, EGS Volunteers and Secretaries of the School Managing Committees who have been involved in the DMIS of their respective CRCs.

Venue              : Office of the CRC

Date                 : To be fixed before 31^st August

Participants       : 25 (approximately) per CRC

b)      Other activities for collection of DISE for 2004-05 have been planned as follows:-

i)        Distribution of DISE formats to schools / EGS centers to be completed before 30^th September, 2006 .

ii)       Collection of duly filled in DISE formats to be completed before 31^st October 2006 .

iii)     Data verification and sample check by the BRC & CRC personnel to be completed by 31^st November 2006 .

iv)     Data entry  of DISE data to be completed by 31^st January, 2007

v)      Compilation, Report generation and Data analysis and submission of consistent data to the State is expected to be completed on the 15^th February 2007 .

 2.      Educational Monitoring Information System (EMIS) & Project Monitoring Information System (PMIS).

             The Educational Monitoring Information System and Project Monitoring Information System have been incorporated for provision of school level data, both physical and financial with community based information on quarterly basis.

            Collection of EMIS & PMIS data was begun since June, 2004. Training programmes were conducted to the Head of Schools, Secretaries of the School Managing Committees and Village Education Committees. The school level proformas and CRC proformas were printed and distributed to the schools. But few schools submitted. Collection of EMIS & PMIS data for 2005-06 is progressing and is expected to complete before ending March 2006.

            The overall quarterly coverage, plan relating to collection of PMIS & EMIS during 2005-07 has been formulated as follows:- 

 i.         Printing of PMIS & EMIS proformas to be completed before 30^th April 2006 .

ii.       One Day Workshop on EMIS & PMIS for all heads of Schools / EGS at the CRCs to be conducted by the BRC & CRC personnel who have been already trained on 01-12-2005.

iii.      Distribution of PMIS and EMIS proformas to the schools / EGS before 10^th May 2006 .

iv.     Submission of duly filled in School Level Proformas to the CRCs to be completed before 15^th June, 15^th September, 15^th December 2006 and 15^th March 2007 .

v.       Verification, compilation and submission of verified and duly filled in BRC level proformas to the District headquarters to be completed before the 25^th June, 25^th September, 25^th December 2006 and 25^th March 2007 .

vi.     Conduct of research / Studies through Small Scale Pilot Project.

                        Some small research / studies through Small Scale Pilot Project need to be conducted on Major interventions of SSA and other school related issues. Researches were conducted by the DIET in 2005 on use of Teaching Aids and Evaluation of Teachers Training Programme.

            Plan for conduct of research / studies for 2006-07 have been again formulated and an expenditure of Rs. 1 lakh per theme has been earmarked and will be released in due course.

3.      Supervision, Monitoring and School Visit:

             All schools / EGS / AIE will be supervised and visited for academic support at twice a year by the District / Block / CRC inspecting staff. Besides schools which received fund for construction of building, toilets, drinking water facilities, etc. will be supervised and inspected before release of the second installment.

Objectives:

         i.      To monitor of SSA Programme.

       ii.      To derive information on enrolment and retention.

      iii.      To inculcate a sense of community ownership.

     iv.      To ensure transparency.

       5.      Updation of VER 2007:

            Maintenance Village Education Register was started in year 2004.Updation for VER for 2007 has been incorporated in the AWP & B 2006-07 and the following activities have been chalked out:-

         i.      Printing of VER and Household Survey Information to be completed before 31^st March 2006 .

       ii.      Household Survey will be done by the VECs and will be completed by 30^th April 2006 .

      iii.      Verification and intermediate compilation at Village / habitation consolidation by VECs to be completed by 15^th May 2006 .

     iv.      Submission of VER directly for data entry at the District office to be completed by 31^st May 2006 .

       v.      Data Entry of verified VER data to be completed before 31^st July 2006 .

     vi.      Specific Report Generation and Data Analysis to be completed before the 31^st August 2006 .